Access to medical records

In accordance with the Data Protection Act 1998 and Access to Health Records Act, patients may request to see their medical records.

The easiest way to view or to get copies of your medical records is to apply for online access (see online access for further information)

If you prefer you can make a request to be provided with copies of your health record or to view your medical records by completing a Subject Data Access Request form.

Depending on the request, this could be processed immediately by handing the form into reception in person and providing photographic ID so we can verify your identity. However, if you have asked for a more detailed request we will aim to process the request within one calendar month of the form being submitted.

ID will always need to shown on collection of any medical records and has to be collected by the patient themselves.

There may be occasions when we will withhold information kept in your health record, particularly if the disclosure of such information is likely to cause undue stress or harm to you or any other person.

We may also receive requests for access to your medical notes from solicitors and insurers acting upon your behalf. They will ask you to sign their consent form and we will contact you to check what information you are happy for us to provide.

Summary Care Record

If you’re registered with a GP surgery, you’ll have a Summary Care Record unless you’ve chosen not to have one. It contains basic information including your allergies, medicines and any reactions you’ve had to medicine in the past. By storing all this information in one place, it makes it easier for healthcare staff to treat you in an emergency, or when your GP practice is closed.

You cannot get your Summary Care Record online. If you’d like to see it, speak to your GP.

To opt out of having a Summary Care Record, speak to your GP or another health professional.

Coronavirus update: During the coronavirus outbreak, you will also have extra information added to your record. This includes significant medical history (past and present), reasons for medicines, care plan information and vaccinations.

For further information, follow this link to visit the ‘How to access your health records’ page on the NHS website.

Your data matters to the NHS

Your health records contain a type of data called confidential patient information. This data can be used to help with research and planning.

You can choose to stop your confidential patient information being used for research and planning. You can also make a choice for someone else like your children under the age of 13.

Your choice will only apply to the health and care system in England. This does not apply to health or care services accessed in Scotland, Wales or Northern Ireland.

Find out how this data is used and how to opt out on the following link:

Freedom of information

Information about the General Practitioners and the practice required for disclosure under this act can be made available to the public. All requests for such information should be made to the practice manager.


General Data Protection Regulations (GDPR)

The GDPR came into force on 25th May 2018 and strengthens the controls that organisations are required to have in place over the processing of personal data.